Committee Members

To date, the Paris to Hayling Cycle Ride has helped to raise...

£1,279,757

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Committee Members

The body responsible for organising the Paris to Hayling Charity Cycle Ride is known as the Association for Charitable Endeavours (Hayling Island), or A.C.E. This non-profit making association has a written constitution which describes its activities, limitations, obligations, a formal elected committee and is also constitutionally empowered to organise other charity-linked events.

The Organising Committee

Committee members and their chosen outside consultants work hard all year round on a voluntary basis to ensure a successful event. Changes to committee membership take place at the AGM at the end of the year. Pete McQuade and Paul Fisher are Co-Presidents for life and so not subject to election. Current committee members, with their special responsibilities, are alphabetically ordered by surname

Pete Alloway email

Logistics

Logistics and Supplies
Support assistance

Sarah Farmer email

Financial Support

Financial Support
Route planning

Paul Fisher email

Co-President

Public Relations, Publicity & Business Sponsorship
Technology & Website
Charity Liaison
Hotel and Ferry Bookings
Finance

Tony Hart email

Cycle Pro

Route planning

Sarah Jefferies email

Vice Chair

Rider Recruitment & Communications (Ditcham)
Public Relations, Publicity & Business Sponsorship
Social Events
Charity Liaison

Jo Macey email

Support Team Leader

Support Planning

Pete McQuade email

Co-President

Channel To Channel
Hotels & Ferries
Public Relations, Publicity & Business Sponsorship
Social Events Organisation & Back Home Support
Technology & Website

Lori Poore email

Admin

Rider Recruitment and Communication
Route Notes
Practice Rides

Jon Tawse email

Chairman

Practice Rides
Route Planning
Support Planning and Logistics
Technology & Website

Martine Walling email

Secretary

Public Relations, Publicity & Business Sponsorship

Sub-Committee	Composition
Channel to Channel All organisation relating to the Channel to Channel	Pete McQuade
Charity Liaison Maintain the charities database Ensure that all sponsorship is collected or accounted for Follow up by sending cheques for non-arrivals afterwards Maintain contact with Hayling and local charities during the year	Sarah Jefferies Paul Fisher
Finance Maintain both the Operations & Charities accounts Promptly bank all incoming monies Report the status of both accounts to the committee each month Provide end of year figures at the AGM Maintain control over expenses Keep spreadsheets up to date Sanction all major unscheduled expenses beforehand	Paul Fisher Sarah Farmer
Hotels & Ferries Negotiate prices and accommodation on ferries and in hotels Book rooms (numbers as advised by committee) Provide the ferry company with manifests	Paul Fisher Pete McQuade
Practice Rides Prepare practice rides schedule Prepare route notes Update website	Lori Poore Jon Tawse
Public relations, Publicity & Business Sponsorship Liaise with the UK media on all bike ride publicity matters Liaise with other cycling groups Arrange publicity material (Postcards, Stickers, etc.) Maintain the business sponsor and cycling contacts databases Organise road jersey sponsorship campaign Find new sponsors/celebrity riders	Paul Fisher Sarah Jefferies Pete McQuade Martine Walling
Rider Recruitment & Communications Receive all bike ride entries and payments via the website Maintain the rider and support databases Issue acknowledgement notices and welcome packs Establish communication lines with new riders Organise collection, presentation and engraving of trophies	Lori Poore Paul Fisher Sarah Jefferies
Route Planning Plan the route Produce route notes	Jon Tawse Sarah Farmer Tony Hart
Social Events Organisation & Back Home Support Co-ordinate departure booking in venue Liaise with Support & Logistics ferry crossings Notify Police of ride home details Agree with landlord to use car park as cut through to Langstone Arrange end of ride party Arrange end of ride welcome venue (HUFC) Help to arrange other associated social events	Sarah Jefferies Pete McQuade
Support First Aid & Supplies Co-ordinate First Aid training Acquire supplies Distribute supplies over support vehicles	Jo Macey Pete Alloway
Support Planning & Logistics Maintain list of all support crew participants Chair Support & Logistic meetings Arrange all support vehicles (including luggage vehicles) Liaise with the production of manifests for ferry crossings Assist with the booking of ferry crossings De-commission of support & vehicles after the ride Riders & support communications during the ride Deal with support crew floats & expenses Account for all support crew expenses after the ride Dealing with all supplies and first aid courses Manage baggage issues	Jo Macey Pete Alloway Jon Tawse
Technology & Website Web-site design and maintenance Post articles & information notices within 7 days of receiving information in suitable electronic form Management of web site Internet Service Provider Liaise with designer on artwork matters	Paul Fisher Pete McQuade Lori Poore Jon Tawse