Committee Members

The body responsible for organising the Paris to Hayling Charity Cycle Ride is known as the Association for Charitable Endeavours (Hayling Island), or A.C.E. This non-profit making association has a written constitution which describes its activities, limitations, obligations, a formal elected committee and is also constitutionally empowered to organise other charity-linked events.

The Organising Committee

The eighteen committee members and 3 consultants work hard all year round on a voluntary basis to ensure a successful event. New committee members for 2007/2008 were voted in at the Annual General Meeting. Peter McQuade, founder of the ride, is President for life and so not subject to election. The 18 committee members, with their special responsibilities, alphabetically ordered on surname are as follows:

Name Principal Role Sub-committee(s) Assignment
Pete Alloway
Committee Member Support, Logistics & Transport Planning
Route Planning
Practice Rides
Channel to Channel
Will Barnard
Treasurer Finance
Social Events Organisation & Back Home Support
Reg Beacher
Cycle Specialist Rider Recruitment & Communications
Meryl Browne
Vice Chairman Social Events Organisation & Back Home Support
Route Planning
Hotels & Ferries
Fred Dyer
Fred Dyer
Route Master Route Planning
Channel to Channel
Sarah Farmer
Sarah Farmer
Committee Member Route planning
Paul Fisher
Paul Fisher
Chairman Public Relations, Publicity & Business Sponsorship
Technology & Website
Charity Liaison
Rider Recruitment & Communications
Finance
French Liaison
Rick Gibbs
Rick Gibbs
Committee member Route Planning
Practice rides
Mike Harrington
Committee member Route Planning
Practice rides
Lynne Harris
Lynne Harris
Secretary Route Planning
Charity Liaison
Public Relations, Publicity & Business Sponsorship
Tony Hart
Tony Hart
Cycle Pro Route planning
Rick Hutchings
Rick Hutchings
Committee Member Route Planning
Social Events Organisation & Back Home Support
Practice Rides
Kevin Knight
Kevin Knight
Committee Member Practice Rides
Technology & Website
Maryon McQuade
Committee Member Support First Aid & Supplies
Support Planning & Logistics
Pete McQuade
Pete McQuade
President Channel To Channel
Hotels & Ferries
Public Relations, Publicity & Business Sponsorship
Social Events Organisation & Back Home Support
Finance
Technology & Website
Pascal Pichon
Pascal Pichon
French Liaison French Liaison
Technology & Website
Jon Tawse
Jon Tawse
Committee Member Practice Rides
Route Planning
Technology & Website
Martine Walling
Martine Walling
Committee member Public Relations, Publicity & Business Sponsorship
Kerry West
Kerry West
Vice Chairman Rider Recruitment & Communications
Charity Liaison

 

Sub-Committee Composition
Channel to Channel
  • All organisation relating to the Channel to Channel
Pete McQuade
Pete Alloway
Fred Dyer
Charity Liaison
  • Maintain the charities database
  • Ensure that all sponsorship is collected or accounted for
  • Follow up by sending cheques for non-arrivals afterwards
  • Maintain contact with Hayling and local charities during the year
Kerry West
Paul Fisher
Lynne Harris
Finance
  • Maintain both the Operations & Charities accounts
  • Promptly bank all incoming monies
  • Report the status of both accounts to the committee each month
  • Provide end of year figures at the AGM
  • Maintain control over expenses
  • Keep spreadsheets up to date
  • Sanction all major unscheduled expenses beforehand
Will Barnard
Paul Fisher
Pete McQuade
French Liaison
  • Assist Hotels & Ferries sub-committee as required
  • Liaise with all media in France (TV, Radio, Press)
  • Liaise with Public Relations Co-ordinator
Paul Fisher
Pascal Pichon
Hotels & Ferries
  • Negotiate prices and accommodation on ferries
  • Negotiate rooms & prices with all hotels
  • Liaise with French Liaison sub-committee to update spreadsheet
  • Book rooms (numbers as advised by committee)
  • Receive DRAFT rooming list 8 weeks prior to the ride
  • Receive final rooming list 2 weeks prior the ride
Pete McQuade
Meryl Brown
Practice Rides
  • Prepare practice rides schedule
  • Prepare route notes
  • Communicate both schedule & route notes to webmaster when they are available in a suitable electronic no later than 3 weeks before any event
John Tawse
Pete Alloway
Rick Gibbs
Mike Harrington
Public relations, Publicity & Business Sponsorship
  • Liaise with the UK media on all bike ride publicity matters
  • Liaise with other cycling groups
  • Liaise with French Liaison Co-ordinator
  • Arrange publicity material (Postcards, Stickers, etc.)
  • Maintain the business sponsor and cycling contacts databases
  • Organise T-Shirt sponsorship campaign
  • Find new sponsors/celebrity riders
Paul Fisher
Martine Walling
Kerry West
Rider Recruitment & Communications
  • Receive all bike ride entry forms
  • Receive support crew entry forms from Support & Logistics
  • Maintain the rider and support databases
  • Issue acknowledgement notices (email or snail mails)
  • Issue welcome packs
  • Issue updates of database to Chairman, Secretary, French Liaison and Support & Logistics
  • Establish communication lines with new riders
Kerry West
Reg Beacher
Paul Fisher
Route Planning
  • Plan the route
  • Produce route notes
Fred Dyer
Pete Alloway
Meryl Browne
Sarah Farmer
Rick Gibbs
Mike Harrington
Lynne Harris
Tony Hart
Jon Tawse
Social Events Organisation & Back Home Support
  • Co-ordinate the production of rider packs
  • Co-ordinate departure booking in venue
  • Liaise with Support & Logistics for coach and ferry crossings
  • Notify Police of ride home details
  • Agree with landlord to use car park as cut through to Langstone
  • Arrange end of ride party
  • Arrange end of ride welcome venue (Ship)
  • Help to arrange other associated social events
Rick Hutchings
Will Barnard
Meryl Browne
Pete McQuade
Support First Aid & Supplies
  • Co-ordinate First Aid training
  • Acquire supplies
  • Distribute supplies over support vehicles
Maryon McQuade
Support Planning & Logistics
  • Maintain list of all support crew participants
  • Distribute entry forms for support
  • Accept all entry forms
  • Chair Support & Logistic meetings
  • Arrange Hayling ferry crossing (departure)
  • Arrange coach for two-day riders
  • Arrange all support vehicles (including luggage vehicle)
  • Produce manifest for ferry crossing
  • Book Ferry crossings
  • De-commission of support & vehicles after the ride
  • Riders & support communications during the ride
  • Deal with support crew floats & expenses
  • Account for all support crew expenses after the ride
  • Dealing with all supplies and first aid courses
Pete Alloway
Maryon McQuade
Technology & Website
  • Web-site re-design and maintenance dealt with outside committee
  • Publish the bike ride website in accordance with the agreed design (agreed by subcommittee and ratified by the management committee)
  • Post articles & information notices within 7 days of receiving information in suitable electronic form
  • Management of web site Internet Service Provider
  • Liaise with designer on artwork matters
  • Posting of ad-hoc notices
  • Advise on all forms of IT communications
Pascal Pichon
Paul Fisher
Pete McQuade
Jon Tawse

 


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