Committee Members

The body responsible for organising the Paris to Hayling Charity Cycle Ride is known as the Association for Charitable Endeavours (Hayling Island), or A.C.E. This non-profit making association has a written constitution which describes its activities, limitations, obligations, a formal elected committee and is also constitutionally empowered to organise other charity-linked events.

The Organising Committee

The eighteen committee members and 3 consultants work hard all year round on a voluntary basis to ensure a successful event. New committee members for 2007/2008 were voted in at the Annual General Meeting. Peter McQuade, founder of the ride, is President for life and so not subject to election. The 18 committee members, with their special responsibilities, alphabetically ordered on surname are as follows:

Name Principal Role Sub-committee(s) Assignment
Pete Alloway
Pete Alloway
Committee Member Support, Logistics & Transport Planning
Route Planning
Practice Rides
Channel to Channel
Will Barnard
Will Barnard
Treasurer Finance
Social Events Organisation & Back Home Support
Ann Borton
Ann Borton
Committee member Support First Aid & Supplies
Phil Coleman
Phil Coleman
Committee member Hotels & Ferries
Sarah Farmer
Sarah Farmer
Committee Member Route planning
Paul Fisher
Paul Fisher
Chairman Public Relations, Publicity & Business Sponsorship
Technology & Website
Charity Liaison
Rider Recruitment & Communications
Finance
French Liaison
Hector Forbes-MacCallum
Hector Forbes-MacCallum
Committee member Support Planning & Logistics (Baggage)
Rick Gibbs
Rick Gibbs
Committee member Support Planning & Logistics (Baggage)
Mike Harrington
Mike Harrington
Committee member Support Planning & Logistics (Baggage)
Lynne Harris
Lynne Harris
Secretary Route Planning
Charity Liaison
Public Relations, Publicity & Business Sponsorship
Tony Hart
Tony Hart
Cycle Pro Route planning
Rick Hutchings
Rick Hutchings
Committee Member Route Planning
Social Events Organisation & Back Home Support
Practice Rides
Sarah Jefferies
Sarah Jefferies
Committee member Rider Recruitment & Communications (Ditcham)
Kevin Knight
Kevin Knight
Committee Member Practice Rides
Support Planning and Logistics
Technology & Website
Jo Macey
Jo Macey
Support Team Leader Support Planning and Logistics
Sue Martin
Sue Martin
Committee member Support First Aid & Supplies
Pete McQuade
Pete McQuade
President Channel To Channel
Hotels & Ferries
Public Relations, Publicity & Business Sponsorship
Social Events Organisation & Back Home Support
Finance
Technology & Website
Pascal Pichon
Pascal Pichon
French Liaison French Liaison
Technology & Website
Jean Simpson
Jean Simpson
Committee member Finance
Public relations, Publicity & Business Sponsorship
Lorraine Slydell
Lorraine Slydell
Committee Member Charity Liaison
Social Events Organisation & Back Home Support
Paula Sperring
Paula Sperring
Committee member Charity Liaison
Social Events Organisation & Back Home Support
Jon Tawse
Jon Tawse
Committee Member Practice Rides
Route Planning
Support Planning and Logistics (Baggage)
Technology & Website
Colin Turner
Colin Turner
Committee member Support First Aid & Supplies
Route Planning
Martine Walling
Martine Walling
Committee member Public Relations, Publicity & Business Sponsorship
Kerry West
Kerry West
Vice Chairman Rider Recruitment & Communications
Charity Liaison
Sue Wilson
Sue Wilson
Committee member Support Planning & Logistics (Baggage)
Liz Wood
Liz Wood
Committee member Public relations, Publicity & Business Sponsorship
Support Planning & Logistics
Technology & Website

 

Sub-Committee Composition
Channel to Channel
  • All organisation relating to the Channel to Channel
Pete McQuade
Pete Alloway
Charity Liaison
  • Maintain the charities database
  • Ensure that all sponsorship is collected or accounted for
  • Follow up by sending cheques for non-arrivals afterwards
  • Maintain contact with Hayling and local charities during the year
Kerry West
Paul Fisher
Lynne Harris
Lorraine Slydell
Paula Sperring
Finance
  • Maintain both the Operations & Charities accounts
  • Promptly bank all incoming monies
  • Report the status of both accounts to the committee each month
  • Provide end of year figures at the AGM
  • Maintain control over expenses
  • Keep spreadsheets up to date
  • Sanction all major unscheduled expenses beforehand
Will Barnard
Paul Fisher
Pete McQuade
Jean Simpson
French Liaison
  • Assist Hotels & Ferries sub-committee as required
  • Liaise with all media in France (TV, Radio, Press)
  • Liaise with Public Relations Co-ordinator
Paul Fisher
Pascal Pichon
Hotels & Ferries
  • Negotiate prices and accommodation on ferries
  • Negotiate rooms & prices with all hotels
  • Liaise with French Liaison sub-committee to update spreadsheet
  • Book rooms (numbers as advised by committee)
  • Receive DRAFT rooming list 8 weeks prior to the ride
  • Receive final rooming list 2 weeks prior the ride
Pete McQuade
Phil Coleman
Paul Fisher
Practice Rides
  • Prepare practice rides schedule
  • Prepare route notes
  • Communicate both schedule & route notes to webmaster when they are available in a suitable electronic no later than 3 weeks before any event
Kevin Knight
Pete Alloway
Rick Gibbs
Rick Hutchings
John Tawse
Public relations, Publicity & Business Sponsorship
  • Liaise with the UK media on all bike ride publicity matters
  • Liaise with other cycling groups
  • Liaise with French Liaison Co-ordinator
  • Arrange publicity material (Postcards, Stickers, etc.)
  • Maintain the business sponsor and cycling contacts databases
  • Organise T-Shirt sponsorship campaign
  • Find new sponsors/celebrity riders
Paul Fisher
Pete McQuade
Jean Simpson
Martine Walling
Kerry West
Liz wood
Rider Recruitment & Communications
  • Receive all bike ride entry forms
  • Receive support crew entry forms from Support & Logistics
  • Maintain the rider and support databases
  • Issue acknowledgement notices (email or snail mails)
  • Issue welcome packs
  • Issue updates of database to Chairman, Secretary, French Liaison and Support & Logistics
  • Establish communication lines with new riders
Kerry West
Paul Fisher
Sarah Jeffries
Route Planning
  • Plan the route
  • Produce route notes
Pete Alloway
Sarah Farmer
Rick Gibbs
Lynne Harris
Tony Hart
Rick Hutchings
Kevin Knight
Jon Tawse
Colin Turner
Social Events Organisation & Back Home Support
  • Co-ordinate the production of rider packs
  • Co-ordinate departure booking in venue
  • Liaise with Support & Logistics ferry crossings
  • Notify Police of ride home details
  • Agree with landlord to use car park as cut through to Langstone
  • Arrange end of ride party at Caen Castle
  • Arrange end of ride welcome venue (HUFC)
  • Help to arrange other associated social events
Rick Hutchings
Pete McQuade
Lorraine Slydell
Paula Sperring
Support First Aid & Supplies
  • Co-ordinate First Aid training
  • Acquire supplies
  • Distribute supplies over support vehicles
Colin Turner
Ann Borton
Sue Martin
Support Planning & Logistics
  • Maintain list of all support crew participants
  • Distribute entry forms for support
  • Accept all entry forms
  • Chair Support & Logistic meetings
  • Arrange Hayling ferry crossing (departure)
  • Arrange all support vehicles (including luggage vehicles)
  • Produce manifest for ferry crossing
  • Book Ferry crossings
  • De-commission of support & vehicles after the ride
  • Riders & support communications during the ride
  • Deal with support crew floats & expenses
  • Account for all support crew expenses after the ride
  • Dealing with all supplies and first aid courses
  • Manage baggage issues
  • Collect entry fees from support members (excluding baggage handlers)
Jo Macey
Pete Alloway
Hector Forbes-MacCallum (Baggage Committee)
Rick Gibbs (Baggage Committee)
Mike Harrington (Baggage Committee)
Lynne Harris
Kevin Knight
Jon Tawse (Baggage Committee Leader)
Sue Wilson (Baggage Committee)
Technology & Website
  • Web-site re-design and maintenance dealt with outside committee
  • Publish the bike ride website in accordance with the agreed design (agreed by subcommittee and ratified by the management committee)
  • Post articles & information notices within 7 days of receiving information in suitable electronic form
  • Management of web site Internet Service Provider
  • Liaise with designer on artwork matters
  • Posting of ad-hoc notices
  • Advise on all forms of IT communications
Pascal Pichon
Paul Fisher
Pete McQuade
Jon Tawse
Liz Wood

 


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