Committee Members

The body responsible for organising the Paris to Hayling Charity Cycle Ride is known as the Association for Charitable Endeavours (Hayling Island), or A.C.E. This non-profit making association has a written constitution which describes its activities, limitations, obligations, a formal elected committee and is also constitutionally empowered to organise other charity-linked events.

The Organising Committee

The eighteen committee members and 3 consultants work hard all year round on a voluntary basis to ensure a successful event. New committee members for 2007/2008 were voted in at the Annual General Meeting. Peter McQuade, founder of the ride, is President for life and so not subject to election. The 18 committee members, with their special responsibilities, alphabetically ordered on surname are as follows:

Name	Principal Role	Sub-committee(s) Assignment
Pete Alloway	Committee Member	Support, Logistics & Transport Planning Route Planning Practice Rides Channel to Channel
Will Barnard	Treasurer	Finance Social Events Organisation & Back Home Support
Reg Beacher	Cycle Specialist	Rider Recruitment & Communications
Meryl Browne	Vice Chairman	Social Events Organisation & Back Home Support Route Planning Hotels & Ferries
Fred Dyer	Route Master	Route Planning Channel to Channel
Sarah Farmer	Committee Member	Route planning
Paul Fisher	Chairman	Public Relations, Publicity & Business Sponsorship Technology & Website Charity Liaison Rider Recruitment & Communications Finance French Liaison
Rick Gibbs	Committee member	Route Planning Practice rides
Mike Harrington	Committee member	Route Planning Practice rides
Lynne Harris	Secretary	Route Planning Charity Liaison Public Relations, Publicity & Business Sponsorship
Tony Hart	Cycle Pro	Route planning
Rick Hutchings	Committee Member	Route Planning Social Events Organisation & Back Home Support Practice Rides
Kevin Knight	Committee Member	Practice Rides Technology & Website
Maryon McQuade	Committee Member	Support First Aid & Supplies Support Planning & Logistics
Pete McQuade	President	Channel To Channel Hotels & Ferries Public Relations, Publicity & Business Sponsorship Social Events Organisation & Back Home Support Finance Technology & Website
Pascal Pichon	French Liaison	French Liaison Technology & Website
Jon Tawse	Committee Member	Practice Rides Route Planning Technology & Website
Martine Walling	Committee member	Public Relations, Publicity & Business Sponsorship
Kerry West	Vice Chairman	Rider Recruitment & Communications Charity Liaison

Sub-Committee	Composition
Channel to Channel All organisation relating to the Channel to Channel	Pete McQuade Pete Alloway Fred Dyer
Charity Liaison Maintain the charities database Ensure that all sponsorship is collected or accounted for Follow up by sending cheques for non-arrivals afterwards Maintain contact with Hayling and local charities during the year	Kerry West Paul Fisher Lynne Harris
Finance Maintain both the Operations & Charities accounts Promptly bank all incoming monies Report the status of both accounts to the committee each month Provide end of year figures at the AGM Maintain control over expenses Keep spreadsheets up to date Sanction all major unscheduled expenses beforehand	Will Barnard Paul Fisher Pete McQuade
French Liaison Assist Hotels & Ferries sub-committee as required Liaise with all media in France (TV, Radio, Press) Liaise with Public Relations Co-ordinator	Paul Fisher Pascal Pichon
Hotels & Ferries Negotiate prices and accommodation on ferries Negotiate rooms & prices with all hotels Liaise with French Liaison sub-committee to update spreadsheet Book rooms (numbers as advised by committee) Receive DRAFT rooming list 8 weeks prior to the ride Receive final rooming list 2 weeks prior the ride	Pete McQuade Meryl Brown
Practice Rides Prepare practice rides schedule Prepare route notes Communicate both schedule & route notes to webmaster when they are available in a suitable electronic no later than 3 weeks before any event	John Tawse Pete Alloway Rick Gibbs Mike Harrington
Public relations, Publicity & Business Sponsorship Liaise with the UK media on all bike ride publicity matters Liaise with other cycling groups Liaise with French Liaison Co-ordinator Arrange publicity material (Postcards, Stickers, etc.) Maintain the business sponsor and cycling contacts databases Organise T-Shirt sponsorship campaign Find new sponsors/celebrity riders	Paul Fisher Martine Walling Kerry West
Rider Recruitment & Communications Receive all bike ride entry forms Receive support crew entry forms from Support & Logistics Maintain the rider and support databases Issue acknowledgement notices (email or snail mails) Issue welcome packs Issue updates of database to Chairman, Secretary, French Liaison and Support & Logistics Establish communication lines with new riders	Kerry West Reg Beacher Paul Fisher
Route Planning Plan the route Produce route notes	Fred Dyer Pete Alloway Meryl Browne Sarah Farmer Rick Gibbs Mike Harrington Lynne Harris Tony Hart Jon Tawse
Social Events Organisation & Back Home Support Co-ordinate the production of rider packs Co-ordinate departure booking in venue Liaise with Support & Logistics for coach and ferry crossings Notify Police of ride home details Agree with landlord to use car park as cut through to Langstone Arrange end of ride party Arrange end of ride welcome venue (Ship) Help to arrange other associated social events	Rick Hutchings Will Barnard Meryl Browne Pete McQuade
Support First Aid & Supplies Co-ordinate First Aid training Acquire supplies Distribute supplies over support vehicles	Maryon McQuade
Support Planning & Logistics Maintain list of all support crew participants Distribute entry forms for support Accept all entry forms Chair Support & Logistic meetings Arrange Hayling ferry crossing (departure) Arrange coach for two-day riders Arrange all support vehicles (including luggage vehicle) Produce manifest for ferry crossing Book Ferry crossings De-commission of support & vehicles after the ride Riders & support communications during the ride Deal with support crew floats & expenses Account for all support crew expenses after the ride Dealing with all supplies and first aid courses	Pete Alloway Maryon McQuade
Technology & Website Web-site re-design and maintenance dealt with outside committee Publish the bike ride website in accordance with the agreed design (agreed by subcommittee and ratified by the management committee) Post articles & information notices within 7 days of receiving information in suitable electronic form Management of web site Internet Service Provider Liaise with designer on artwork matters Posting of ad-hoc notices Advise on all forms of IT communications	Pascal Pichon Paul Fisher Pete McQuade Jon Tawse