Committee Members

The body responsible for organising the Paris to Hayling Charity Cycle Ride is known as the Association for Charitable Endeavours (Hayling Island), or A.C.E. This non-profit making association has a written constitution which describes its activities, limitations, obligations, a formal elected committee and is also constitutionally empowered to organise other charity-linked events.

The Organising Committee

Committee members and their chosen outside consultants work hard all year round on a voluntary basis to ensure a successful event. Changes to committee membership take place at the AGM at the end of the year. Pete McQuade and Paul Fisher are Co-Presidents for life and so not subject to election. Current committee members, with their special responsibilities, are alphabetically ordered by surname

Pete Alloway

Pete Alloway email

Logistics

Logistics and Supplies
Support assistance

Sarah Farmer

Sarah Farmer email

Financial Support

Financial Support
Route planning

Paul Fisher

Paul Fisher email

Co-President

Public Relations, Publicity & Business Sponsorship
Technology & Website
Charity Liaison
Hotel and Ferry Bookings
Finance

Tony Hart

Tony Hart email

Cycle Pro

Route planning

Sarah Jefferies

Sarah Jefferies email

Vice Chair

Rider Recruitment & Communications (Ditcham)
Public Relations, Publicity & Business Sponsorship
Social Events
Charity Liaison

Jo Macey

Jo Macey email

Support Team Leader

Support Planning

Pete McQuade

Pete McQuade email

Co-President

Channel To Channel
Hotels & Ferries
Public Relations, Publicity & Business Sponsorship
Social Events Organisation & Back Home Support
Technology & Website

Lori Poore

Lori Poore email

Admin

Rider Recruitment and Communication
Route Notes
Practice Rides

Jon Tawse

Jon Tawse email

Chairman

Practice Rides
Route Planning
Support Planning and Logistics
Technology & Website

Martine Walling

Martine Walling email

Secretary

Public Relations, Publicity & Business Sponsorship

 

Sub-Committee Composition
Channel to Channel
  • All organisation relating to the Channel to Channel
Pete McQuade
Charity Liaison
  • Maintain the charities database
  • Ensure that all sponsorship is collected or accounted for
  • Follow up by sending cheques for non-arrivals afterwards
  • Maintain contact with Hayling and local charities during the year
Sarah Jefferies
Paul Fisher
Finance
  • Maintain both the Operations & Charities accounts
  • Promptly bank all incoming monies
  • Report the status of both accounts to the committee each month
  • Provide end of year figures at the AGM
  • Maintain control over expenses
  • Keep spreadsheets up to date
  • Sanction all major unscheduled expenses beforehand
Paul Fisher
Sarah Farmer
Hotels & Ferries
  • Negotiate prices and accommodation on ferries and in hotels
  • Book rooms (numbers as advised by committee)
  • Provide the ferry company with manifests
Paul Fisher
Pete McQuade
Practice Rides
  • Prepare practice rides schedule
  • Prepare route notes
  • Update website
Lori Poore
Jon Tawse
Public relations, Publicity & Business Sponsorship
  • Liaise with the UK media on all bike ride publicity matters
  • Liaise with other cycling groups
  • Arrange publicity material (Postcards, Stickers, etc.)
  • Maintain the business sponsor and cycling contacts databases
  • Organise road jersey sponsorship campaign
  • Find new sponsors/celebrity riders
Paul Fisher
Sarah Jefferies
Pete McQuade
Martine Walling
Rider Recruitment & Communications
  • Receive all bike ride entries and payments via the website
  • Maintain the rider and support databases
  • Issue acknowledgement notices and welcome packs
  • Establish communication lines with new riders
  • Organise collection, presentation and engraving of trophies
Lori Poore
Paul Fisher
Sarah Jefferies
Route Planning
  • Plan the route
  • Produce route notes
Jon Tawse
Sarah Farmer
Tony Hart
Social Events Organisation & Back Home Support
  • Co-ordinate departure booking in venue
  • Liaise with Support & Logistics ferry crossings
  • Notify Police of ride home details
  • Agree with landlord to use car park as cut through to Langstone
  • Arrange end of ride party
  • Arrange end of ride welcome venue (HUFC)
  • Help to arrange other associated social events
Sarah Jefferies
Pete McQuade
Support First Aid & Supplies
  • Co-ordinate First Aid training
  • Acquire supplies
  • Distribute supplies over support vehicles
Jo Macey
Pete Alloway
Support Planning & Logistics
  • Maintain list of all support crew participants
  • Chair Support & Logistic meetings
  • Arrange all support vehicles (including luggage vehicles)
  • Liaise with the production of manifests for ferry crossings
  • Assist with the booking of ferry crossings
  • De-commission of support & vehicles after the ride
  • Riders & support communications during the ride
  • Deal with support crew floats & expenses
  • Account for all support crew expenses after the ride
  • Dealing with all supplies and first aid courses
  • Manage baggage issues
Jo Macey
Pete Alloway
Jon Tawse
Technology & Website
  • Web-site design and maintenance
  • Post articles & information notices within 7 days of receiving information in suitable electronic form
  • Management of web site Internet Service Provider
  • Liaise with designer on artwork matters
Paul Fisher
Pete McQuade
Lori Poore
Jon Tawse

 


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